Event crew timesheet: a template for breaks, shift changes and approval
A useful timesheet records more than a daily total. This template connects the job, start and end times, breaks, corrections and a traceable review status.
Read articleResources
Good decisions start with practical knowledge.
Practical, no-fluff guides on crew booking, gear-skill matching and dispatcher workflows, written from inside the event production industry.
Time & absences
Capture, review and hand over working time
Practical workflows for employees, freelancers and payroll preparation, from participation through a locked period.
Record overnight shifts: document load-in and load-out across midnight
For a load-out ending at 02:00, the end date determines the duration. Record overnight work without guessing dates or counting a break twice.
Read articleInclude leave and absences in peak-season event crew planning
A leave request is not yet an approved absence, and missing calendar data is not a confirmation. Connect review and production planning without exposing private reasons.
Read articleSchedule employees and freelancers together while reviewing time separately
The production is shared, but the time records do not have to be. Plan a mixed team in one job while assigning capture, review and approval clearly.
Read articleApprove post-production working time and export it to Excel
Review comes before export. Follow a clear path from open time records through approval to a defined Excel handover.
Read articleTime tracking for event production: from load-in to approval
The crew schedule records the plan. Your post-production review needs reliable actual hours. Here is how to organise recording, queries and approval.
Read articleResource planning
See occupation, availability and conflicts
Guides for productions, people and vehicles in one calendar, including absences and replacement planning.
The SAVIE Planner: from an open role to confirmed crew
Who is missing? Who fits the role? Who is confirmed? The new SAVIE Planner brings your jobs’ staffing needs and crew together on one timeline. Work on an open role directly in the plan and follow its booking status.
Read articleSpot double bookings for crew and vehicles before the schedule is final
An empty-looking calendar does not prove availability. Learn how to separate real overlaps, pending responses and missing information before the call sheet is final.
Read articleUse Google and Microsoft 365 calendars for crew availability
Private calendars can expose useful commitments without becoming a booking response. Set up the connection, data sharing and refresh path clearly.
Read articleAn event-production resource calendar: plan crew and vehicles across jobs
The project calendar shows when a production happens. The resource plan answers the next question: which people and vehicles are committed, and what is still open?
Read articleFleet & transport
Plan vehicles through their real return time
Dispatch, availability and maintenance workflows for event transport with clear operating responsibilities.
Event transport planning: why return and availability are different
A truck can be back at the warehouse and still be unavailable for the next job. Plan the full commitment through unloading and handover.
Read articleBlock vehicles for maintenance and replan event transports and trailers
A workshop delay becomes useful planning information only when the vehicle is blocked for the real interval. Transport and paired assets then need another check.
Read articleFleet planning for event productions: connect vehicles, drivers and crew
An available truck is only one part of the plan. Drivers, crew, trailers and turnaround must also fit the next load-in. This workflow connects transport to staffing.
Read articleCrew operations & matching
Connect roles, briefs and real equipment experience
Templates and workflows for an explainable crew decision, from the requirement to a replacement.
Event-production crew briefing: checklist for location, call time and transport
A confirmed job needs one clear operational version. This checklist combines arrival, task, contact roles, transport and approved documents for the crew.
Read articleLast-minute crew absence: find replacement by equipment experience and availability
Under time pressure, the first free name is not automatically the right replacement. Reconstruct the role, equipment and shift before sending a request.
Read articleEvent crew schedule template for load-in, show and load-out
A useful crew plan contains more than names and times. It shows the required role, the state of each booking and what needs checking when the production changes.
Read articleMatch crew to the equipment in the brief
Separate equipment requirements, experience evidence, availability and confirmation before a suggestion becomes a booking.
Read articleIntegrations & process
Reduce repeated work between systems
A practical view of ERP connections and the process cost of fragmented crew planning.
Connect Eventworx with SAVIE: jobs, phases, crew and files
See how stage and time range control import, how notes, files, time blocks and staffing positions arrive, and when a booking response can return.
Read articleHow Much Time Does Crew Booking by WhatsApp and Excel Actually Cost?
Check your crew coordination workload with a practical checklist and free text worksheet. Record roles, equipment requirements, responses and active coordination time for one real job.
Read articleConnect easyjob and SAVIE: from source job to booking response
A practical workflow for WebAPI setup, import scope, role and equipment mapping, booking responses and sync failures.
Read articleYour next production
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