SAVIE | Crew planning and coordination time
Updated: 2026-09-23 | https://savie.cc/en/ressourcen/zeitkosten-crew-planung-whatsapp-excel

Complete for one real job. Duplicate the role block as needed.
Planning aid, not a SAVIE import format. Edit locally or print.

PRODUCTION
Project:
Location / meeting point:
Contact:
Plan last updated (date / time):
Responsible dispatcher:

ROLE (copy per position and person contacted)
Discipline / role:
Setup, show or teardown:
Date / start / finish / time zone:
Required equipment / experience:
Required qualification evidence checked:
Crew reference (internal ID or initials):
Availability checked on:
Overlapping commitments checked:
Requested on / response due:
Status: open / requested / option / confirmed / declined
Latest response / status:
Agreed hours and terms:
Confirmed by / on:
Next action / due date / owner:
Change communicated / reconfirmed:

HANDOVER CHECK
[ ] All required positions checked against confirmations
[ ] Briefing, meeting point and contact current
[ ] Equipment requirements and required evidence clarified
[ ] Open roles have an owner and a next action
[ ] Changes confirmed with affected people

TIME LOG (copy per activity)
Date / job / dispatcher:
Activity: shortlist / request / follow-up / list maintenance / reconciliation / correction
Active minutes:
Waiting time separately (do not add to active work):
Cause / avoidable duplicate work:

REVIEW
Total active minutes / 60 = coordination hours:
Number of required / confirmed positions:
Missed responses / corrections:
Profile maintenance / setup / training separately:
Comparison job with similar scope:
Specific improvement for the next job:

Evaluate time savings only after a comparable before-and-after trial.
Available capacity does not automatically mean lower expenditure.
Record only necessary information and share within the authorised team.